The Rota is a simple weekly grid showing who's working and who's off. It keeps the whole team on the same page and feeds your Workload Forecast, so your planning reflects the people you've actually got available.
Open Rota from the home screen. Each row is a day of the week and each column is a team member. Every cell shows one of three states:
Each day also shows a count of how many people are available, and the current day is highlighted. Use the arrows at the top to move between weeks (up to a year either way) — when you're away from the current week, a today button appears to jump straight back.
Tap a cell to cycle it through ON → OFF → not set. Changes save instantly. Who can edit what depends on your role:
Rather than filling in every week by hand, set a default weekly schedule — for example ON Monday-Friday, OFF at weekends. That pattern then applies automatically to every week that doesn't have a manual change. You only ever need to touch the grid to handle the exceptions: a day off, a holiday, an extra Saturday. Tapping any cell overrides the default for that one day.
The Rota isn't just a wall chart. The availability you set is what produces the colour-coded capacity badges in the Workload Forecast, so when you look ahead you can see whether a busy week is actually covered by the people who'll be in.
It also feeds the Runsheet: each day header there shows a traffic-light badge like 2/3 available, and tapping it opens the rota on that exact day — with the day highlighted — so you can see at a glance who's off.
There's also a history view and an audit log (the clock and document icons at the top). The history lists the past year of weeks and shows which ones have rota data recorded, and the audit log tracks who changed what.